If you intend to crowdfund on AdoptAClassroom.org, you need to create a Public-Facing Profile Page for your school. To do so, we require an approval letter from your district, or the appropriate senior level executive, that clearly states that you have authorization to fundraise on behalf of your school. Once your School Profile Page is public-facing, it will be visible on our website so donors across the country can learn more about your school and fundraising needs. You can also share and promote your page to ask your school’s community of parents, family, friends, local business owners, and others to donate.
Why is an approval letter needed for Public-Facing School Profile Pages?
The school-wide nature of these projects, and the fact that they frequently include technology or other long-term assets inside a school, means that district and/or senior executive-level approval will be required for many of the items purchased as the result of these fundraising efforts. Also, many districts have policies regarding who is permitted to fundraise on behalf of a school. Our goal is to be a good partner for schools and districts. Requiring this approval letter ensures there is communication between the school and the district, or the appropriate senior level executives, before any fundraising begins.
How to Submit Your Approval Letter
You can create your own letter, or you can copy and paste one of the below templates for public, private, or charter schools. The language of the letter does not have to match these templates exactly, but they provide an example of acceptable language. Please note the specific instructions for each type of school. Your letter will not be accepted if it does not meet the requirements outlined for your school type.
Once signed by the appropriate authorizer, upload your letter by logging into your account and clicking on the “Update School Profile Page” button. Then, click the “Upload Files/Or drop files” button near the upper left of the page.
Please email [email protected] if you have questions.
Template for Public Schools:
Your approval letter must be:
- Printed on your school district’s letterhead
- Signed by the superintendent or other district official
[Date]
To Whom It May Concern,
I, District Official Print Name and Title, authorize Print Name and Title to use AdoptAClassroom.org’s online platform to publicly fundraise and spend funds on behalf of Print School Name and Address.
Sincerely,
Signature Date
Template for Private Schools:
Your approval letter must be:
- Printed on your school’s letterhead
- Signed by the senior executive of the school (Principal, Director, etc.)
[Date]
To Whom It May Concern,
I, Senior Executive Print Name and Title, authorize Print Name and Title to use AdoptAClassroom.org’s online platform to publicly fundraise and spend funds on behalf of Print School Name and Address.
Sincerely,
Signature Date
Template for Charter Schools:
Your approval letter must be:
- Printed on your school district’s letterhead (if part of a charter school network or school district); If your charter school is independent, your letter must be printed on you school’s letterhead
- Signed by the superintendent or other district official (if part of a charter school network or school district); If your charter school is independent, your letter must be signed by the senior executive of the school (Principal, Director, etc.)
[Date]
To Whom It May Concern,
I, District Official, or Senior Executive Print Name and Title, authorize Print Name and Title to use AdoptAClassroom.org’s online platform to publicly fundraise and spend funds on behalf of Print School Name and Address.
Sincerely,
Signature Date
Template for School Districts:
If your district would like to obtain district-wide approval, so all schools in your district are approved to publicly fundraise on our platform, you can submit a district-wide approval letter. Please feel free to use the below template, or create your own.
Schools within a district that has obtained district-wide approval do not need to submit a separate approval letter. The district-wide approval letter automatically qualifies every school in the district to publicly fundraise on our platform.
Your approval letter must be:
- Printed on your school district’s letterhead
- Signed by the appropriate district-level contact
[Date]
To Whom It May Concern,
I, Print Name and Title, authorize all K-12 schools in District Name to use AdoptAClassroom.org’s online fundraising platform to publicly fundraise and spend funds on needed resources and supplies for their classrooms and schools.
Sincerely,
Signature Date